The ACE Core Compliance System
The ACE Core Compliance System™ is the foundation — but it is also part of a larger ecosystem built to extend with your clinic as it grows. We take the guesswork out of running a compliant aesthetic and wellness clinic by building a customized, ready-to-implement compliance system tailored specifically to your state's regulations and your practice's unique needs.
Beyond the Core System, ACE offers The Consent Suite™ for procedure-specific patient documentation, The Employee Operations Suite™ for workforce compliance, and The ACE Texas Membership™ for ongoing oversight and updates as Texas regulations evolve.
Each layer is engineered to integrate with the Core System. Together, they are how aesthetic and wellness clinics build compliance that holds up — and stays current — over time.
What’s included in the System
All manuals come disc-bound in our signature format — built for easy updates and everyday, inspection-ready use.
State Specific Policies
Policies written and tailored to your state's medical aesthetic regulations, ensuring your practice meets the exact legal requirements for where you operate.
Standard Operating Procedures
Step-by-step protocols for your clinical and front-office tasks, so every team member performs each procedure consistently, safely, and the same way.
Documentation Systems
Organized, inspection-ready documentation frameworks that keep your records clean, accessible, and compliant.
Staff Compliance Guidelines Systems
Clear guidelines that define expectations for your team around compliance, scope of practice, and patient safety, reducing liability and keeping everyone on the same page.
Regulatory Alignment
A thorough review and alignment of your operations with current federal and state regulations, so your practice stays ahead of requirements rather than reacting to them.
How it works
Discovery
We evaluate your clinic, services, and documentation to identify aesthetic and wellness clinic compliance gaps and determine what systems your practice needs.
Compliance System Created
We build your clinic's compliance manuals, policies, protocols, and regulatory documentation designed specifically for aesthetic medical practices.
Printed Manual Delivery
Your professionally printed compliance binders are organized and shipped directly to your clinic, creating a clear, inspection-ready documentation system.
Manual Review + 30 Day Support
We guide you through your new compliance system during a manual review call and provide 30 days of implementation support to help your clinic integrate the policies and procedures into daily operations.
For Providers at all Stages
New medical
aesthetic practices
Starting compliant will set your business up for success. We help new practices build the right foundation from day one, so you open your doors with confidence and zero compliance gaps.
Growing medical
aesthetic practices
As your team, services, and locations expand, your compliance needs grow too. We help scaling practices update and strengthen their systems to reflect their growing business.
Established medical
aesthetic practices
Even experienced practices can have blind spots. We help established medical spas audit, refresh, and solidify their compliance systems to reflect current regulations and best practices.
Testimonials
Frequently Asked Questions
-
Compliance consultants and attorneys help medical practices in different ways.Healthcare attorneys give legal advice. They help with things like contracts, legal questions, and representing a clinic if there is a legal issue.
Compliance consultants, like ACE, help clinics understand how to follow healthcare rules in their daily operations.
This can include creating:
Clinical protocols
Compliance manuals and policies
Documentation guidelines
Supervision and delegation systems
Many clinics choose to work with both a compliance expert and their own attorney.
ACE helps turn healthcare rules into clear systems your team can follow, while attorneys provide legal advice when needed.
Together, they help clinics operate in a safe and organized way.
-
ACE manuals and protocols are created by a team with experience in healthcare compliance, medical practice, and healthcare law.
Our work is informed by:
Compliance professionals who research healthcare regulations
Medical advisors who guide safe clinical practices
Legal counsel who help ensure materials reflect healthcare laws and regulatory guidance
This team approach helps ensure that ACE materials are clear, practical, and grounded in real healthcare standards.
Each manual and protocol is designed to help clinics understand how to operate safely, professionally, and in line with healthcare regulations.
-
Many compliance templates online are generic documents that are not designed for medical aesthetic practices.
ACE focuses specifically on med spas, IV clinics, injection practices, laser clinics, and wellness medicine.
Our systems are designed to be:
Specific to the medical aesthetics industry
Guided by medical advisors and legal counsel
Built using healthcare regulations and board guidance
Structured for real clinic operations
Instead of a collection of random documents, ACE provides a complete compliance framework your team can actually follow.
This helps clinics operate with confidence, clarity, and professional credibility.
-
Many states do not require a manual or paperwork called “compliance manuals.”
However, healthcare regulators often expect clinics to have clear policies, clinical protocols, and documentation standards.
These may include but are not limited to:
Delegation and supervision guidelines
Patient safety protocols
Charting and medical record standards
Medication handling procedures
HIPAA policies and privacy practices
A compliance manual brings these requirements together into one organized system that your team can follow every day.
-
A Good Faith Exam (GFE) is a medical evaluation that takes place before a patient receives certain aesthetic treatments. The name Good Faith Exam is commonly used in aesthetics but some states refer to it as a Medical Evaluation.
The purpose of the exam is to:
Review the patient’s medical history
Identify any health risks
Confirm that the treatment is appropriate and safe
In many states, the exam must be performed by a physician, nurse practitioner, or physician assistant, depending on state laws and delegation rules.
Requirements can vary by state, which is why clinics must understand the regulations where they practice.
-
If a clinic is audited or investigated, regulators may ask to see documents that show how the practice operates.
This may include:
Clinical protocols
Medical supervision agreements
Patient records and charting
Medication management procedures
HIPAA policies to protect patient privacy
OSHA safety standards to protect staff and workplace safety
Having a clear compliance system helps show that your clinic follows recognized healthcare standards and safety practices.
While no system can prevent an audit, proper documentation can help demonstrate responsible medical oversight and patient care.
-
Yes. Many clinics seek compliance guidance after they are already operating.
This is very common in the medical aesthetics industry.
ACE can help clinics review their current operations and implement a structured compliance system that supports safe and professional practice moving forward.
The goal is to help clinics strengthen their processes and reduce regulatory risk.
-
Yes. ACE works with both new and established medical aesthetic practices.
For new clinics, compliance systems can help establish clear procedures before patients are treated.
This includes guidance on:
Clinical protocols
Documentation standards
Medical delegation structures
Patient safety procedures
Starting with strong systems in place helps clinics build a professional and compliant foundation from day one.
Contact Us
Whether you need guidance on OSHA, HIPAA, state medical board regulations, or customized compliance solutions, let's build your system together.